Maternity Leave Letter Template UK

The Maternity Leave Letter Template UK is offered in multiple formats, including PDF, Word, and Google Docs, featuring easy-to-edit and printable versions.

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Sample

Maternity Leave Letter Template UK

Editable – Printable

PDF – 1 PDF – 2

Maternity Leave Letter Template UK

1. Employee Information


2. Employer Information


3. Letter Details


4. Reason for Leave

5. Additional Information

6. Confirmation of Maternity Leave Policy

7. Contact Information During Leave

8. Declaration

9. Signature and Agreement

10. Employee’s Signature

PDF

WORD

Examples

Maternity Leave Letter Template UK (1)
From:
[Your Name]
[Your Address]
[City, Postal Code]
[Your Phone Number]
[Your Email]
To:
[Manager’s Name]
[Company Name]
[Company Address]
[City, Postal Code]
Date:
[Date]
Subject:
Notice of Maternity Leave
Dear [Manager’s Name],
I am writing to formally notify you of my intention to take maternity leave, as per my legal rights under the UK Employment Rights Act. My expected due date is [Due Date], and I plan to start my leave on [Start Date].
Clause 1: Maternity Leave Duration
I intend to take [number of weeks/months] of maternity leave, concluding on [End Date]. I would like to confirm my return to work date as [Return Date], subject to any necessary changes.
Clause 2: Statutory Maternity Pay
I would like to confirm my eligibility for Statutory Maternity Pay (SMP). Please let me know if you require any additional information or documentation to process my SMP.
Clause 3: Handing Over Responsibilities
To ensure a smooth transition prior to my leave, I will begin preparing a handover document outlining my responsibilities and ongoing projects. I am willing to assist in training a colleague to cover my duties for the duration of my leave.
Clause 4: Keeping in Touch Days
I would like to discuss the possibility of “keeping in touch” (KIT) days during my maternity leave. Please let me know if this is something we can arrange.
Clause 5: Communication During Leave
I would appreciate information regarding how I can stay updated on significant developments while I am away, as well as any mandatory training or meetings that may occur during my absence.
Thank you for your understanding and support during this time.
Sincerely,
[Your Signature (if sending a hard copy)]
[Your Name]
Maternity Leave Letter Template UK (2)
From:
[Your Name]
[Your Address]
[City, Postal Code]
[Your Phone Number]
[Your Email]
To:
[HR Manager’s Name]
[Company Name]
[Company Address]
[City, Postal Code]
Date:
[Date]
Subject:
Application for Maternity Leave
Dear [HR Manager’s Name],
I am writing to formally request maternity leave in accordance with my rights as an employee in the UK. My due date is [Due Date], and I wish to commence my maternity leave on [Start Date].
Clause 1: Duration of Leave
I plan to take [number of weeks/months] off, with an expected return date of [Return Date]. I will keep you informed if any changes occur regarding my plans.
Clause 2: SMP Information
Please provide confirmation regarding my eligibility for Statutory Maternity Pay (SMP), and if required, I can submit any necessary paperwork for your review.
Clause 3: Transition Preparations
I will prepare my tasks for handover and am available to discuss how we can ensure continuity in my absence. Please let me know if there is a specific colleague you would like me to work with on this.
Clause 4: Keeping in Touch Days
I would like to express my interest in the Keeping in Touch (KIT) days available during my maternity leave and discuss how best to utilize these days.
Clause 5: Contact Information
During my leave, I can be reached at my personal email or phone number in case of urgent matters regarding my work.
Thank you for your consideration. I look forward to discussing this request further.
Warm regards,
[Your Signature (if sending a hard copy)]
[Your Name]

Printable

PDF – 1 PDF – 2

Maternity Leave Letter Template UK