The Payroll Overpayment Letter To Employee Template UK is provided in multiple formats including PDF, Word, and Google Docs, featuring editable and printable versions for your convenience.
Payroll Overpayment Letter To Employee Template UK Editable – PrintableSample
Payroll Overpayment Letter to Employee Template UK 1. Employee Information 2. Employer Information 3. Overpayment Details 4. Repayment Terms 5. Employee Responsibilities 6. Employer Responsibilities 7. Consequences of Non-Compliance 8. Acknowledgment of Overpayment 9. Agreement Confirmation 10. Declaration and Signatures
PDF
WORD
Examples
[Name of the Employer]
[Employer’s ID]
[Employer’s Address]
[Employer’s Phone]
[Employer’s Email]
[Name of the Employee]
[Employee’s ID]
[Employee’s Address]
[Employee’s Phone]
[Employee’s Email]
[Date]
Notification of Payroll Overpayment
We are writing to inform you that an overpayment has occurred in your most recent payroll. We believe this may have been due to [explain reason for overpayment, e.g., miscalculation of hours, incorrect hourly rate].
The following details outline the overpayment:
– **Pay Period**: [Specify pay period]
– **Total Amount Paid**: £[Total Amount]
– **Correct Amount Due**: £[Correct Amount]
– **Overpayment Amount**: £[Overpayment Amount].
We kindly request that you arrange for the repayment of the overpaid amount. You may choose to repay the amount via:
1. Deduction from future paychecks, or
2. One-time payment of £[Overpayment Amount] by [Repayment Due Date].
Please indicate your preferred method of repayment within [Time Frame, e.g., 14 days].
If we do not hear from you by [Final Response Date], we will proceed with the deduction from your future paychecks as per policy.
If you have any questions or need further assistance, please do not hesitate to contact us at [Employer’s Phone] or [Employer’s Email].
[Signature of the Employer]
[Name of the Employer]
[Position of the Employer]
[Name of the Employer]
[Employer’s ID]
[Employer’s Address]
[Employer’s Phone]
[Employer’s Email]
[Name of the Employee]
[Employee’s ID]
[Employee’s Address]
[Employee’s Phone]
[Employee’s Email]
[Date]
Alert Regarding Payroll Overpayment
We regret to inform you about an overpayment in your recent salary for the pay period of [insert pay period]. After reviewing our records, we noted an inconsistency caused by [explain reason].
– **Pay Period**: [Specify pay period]
– **Net Amount Received**: £[Net Paid]
– **Amount Correctly Due**: £[Correct Amount]
– **Amount Overpaid**: £[Overpaid Amount].
To resolve this situation, we propose the following options for repayment:
1. **Deduction from Future Pays**: We can adjust your upcoming paychecks to gradually adjust the overpayment.
2. **Lump-Sum Refund**: We would appreciate if you could process a lump-sum payment due by [Repayment Due Date].
Please confirm your preferred choice by [Response Deadline].
In the case of no response by [Final Response Date], we will assume you have approved the deduction method.
We may be restricted from proceeding with any further payroll adjustments that may derive from unpaid amounts.
If you have any questions regarding this matter, please reach out to us at [Employer’s Phone] or [Employer’s Email]. We are here to assist you.
[Signature of the Employer]
[Name of the Employer]
[Position of the Employer]
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